Important Information from the USAFL – 2021 USAFL Nationals Hotel Details
Hi All,
With Regionals now behind us, the focus now shifts to Nationals in Austin. The experiences and lessons learned from these regional tournaments will serve us well as we prepare for Nationals. The Board continues to work with the Safety Task Force to assure the safety of USAFL participants and officials at 2021 Nationals in Austin. The aim at this stage is to have final Nationals safety plans in place no later than week of September 5 for communication to all clubs. Club Registration, Club Conference and AGM information will also be shared over the next couple weeks.
In the meantime, clubs can begin making hotel arrangements. We have been able to secure hotels conveniently located to Onion Creek Soccer Park at rates ranging between $144 – $169, including breakfast and free parking at most hotels. This represents a significant savings as the average daily rate for the weekend is approaching $300.
Whilst some players may be undecided at this stage, The Cut off Date to make reservations is Sunday, September 12. After this date room availability and rates can not be guaranteed. It is understood that some players may still be undecided by this date. The cancellation policy (see below) allows rooms to be cancelled up to 3 days prior to arrival date. It is recommended that at this time you reserve a block of rooms for your club based on the maximum number of rooms needed. Then cancel any rooms not needed once your club’s final numbers are confirmed.
USAFL National – Reserve Rooms Here – Cut Off Date is September 12
Cancellation Policy:
Cancellations must be received by 6 p.m., 3 day(s) prior to day of arrival or will result in a penalty of 1 night’s room plus tax. For all changes or cancellations please use the links provided on your confirmation emails or contact HBC Event Services by phone at 505-346-0522 or by email at support@hbceventservices.com.
Housing Policy
Reminder that the USAFL Housing policy was waived for Regionals, but it is in place for Nationals (see attached). Per the USAFL policy, as in previous years, ALL Non-Commuting teams participating in the tournament MUST make all hotel accommodations using our tournament housing services. A $1,000 fine will be issued to any club that does not utilize an official Nationals hotel. Please do not call the hotels directly. Please book through the hotel reservation link above. We appreciate your support as these partnered hotels assist in sponsoring our event.
Need Help
If you are trying to book online and a certain hotel is showing fewer rooms than your club needs contact HBC at 505-346-0522 or by email at support@hbceventservices.com they may have additional rooms available. Please note that their standard business hours are Monday through Friday 7am – 5pm MST.
A Travel Protection Plan is now available for purchase for all new reservations booked through this website.
Most importantly this plan has a “Cancel for Any Reason” benefit that will protect 75% of your non-refundable hotel booking and event registration costs for only $21.05 (based on a 2-night stay). Book your hotel reservation and select YES to add the Travel Protection Plan and protect your trip. Alternatively, you can call HBC directly at 505-346-0522 (Travel Protection Plan can only be added to your booking within 20 days of your hotel reservation date).
To see the full terms and conditions of the Travel Protection Plan, please click here.
Please call HBC Event Services at (505) 346-0522 and/or support@hbceventservices.com if you have any questions and/or have any special hotel requests.
HBC Weather Guarantee
If the event is canceled due to weather, you will not be charged a cancellation penalty that you could have been subject to, if you had made your booking elsewhere. This guarantee does not include reservations made after the hotel cut-off dates. This guarantee applies only to reservations with confirmations that start with “ARN” unless otherwise noted in the cancellation policy.
Accident Insurance
Buddy offers On-demand Accident Insurance starting at $9 for a day for as few or as many days as you need coverage. That means only $9 for a USAFL game or $18 for a tournament.
Protect yourself and support your club. The USAFL has partnered with Buddy to provide an affordable accident insurance option to registered USAFL players and support your club while doing it. How it works – Sign up for coverage for a USAFL game, tournament or other activity via usafl.com. Then at the end of the season your club will receive a rebate check for a percentage of all policies you and your teammates purchase throughout the season.
SIGN UP FOR PROTECTION WITH BUDDY
*NOTE: Offer only available to registered USAFL members, must be logged in to your USAFL account to access the offer.
This is accident insurance which provides limited benefits. Limited benefit plans are insurance products with reduced benefits intended to supplement comprehensive health insurance plans. This insurance is not an alternative to comprehensive coverage. It does not provide major medical or comprehensive medical coverage and is not designed to replace major medical insurance.
If you have any additional questions visit Buddy’s FAQ page at: https://buddyinsurance.com/answers/ or contact them directly at support@iambuddy.com or 833.462.8339 for coverage or insurance related questions.
Again please forward this information throughout your networks, it can also be found on the NATIONALS PAGE. Reach out if you have any questions on any of the above.
Doren James
United States Australian Football League
Executive Director
1-872-22-USAFL (87235)